Location: Clonmel, Ireland
Type: Site based Permanent Fulltime (4 days site based/ 1 day remote per week)
Sector: Energy & Telecommunication Sector
Who We Are
Skanstec is a specialist engineering company delivering infrastructural projects within the energy and telecommunications sector. Our expert team is renowned for consistently providing flexible and tailored engineering solutions in a marketplace that sees the convergence between clean energy and connectivity for a smarter, more sustainable society for future generations.
Our Values
The Skanstec culture is built upon sustainability. A core value in our business is CARE. We care for ourselves, the people we work with, the community, and the environment. We are passionate about sustainability and inspire excellence in our people – we own our words and our commitments. We help our partners and clients achieve their sustainability objectives and goals.
The Role
The goal of the Document Controller role is to coordinate processes within the Quality team including the development and implementation of Quality processes and procedures within the organisation.
Role Requirements
- Quality experience with integrated document management systems
- Highly experienced in MS Office
- Proficient in SharePoint and ACC/ BIM360
- Ability to prioritise and work well under pressure
- Manage workload effectively
- Results orientated
- Two years Construction Industry experience preferred
- Strong communication and interpersonal skills
- Excellent organisational skills
- Fluency in English both spoken and written is required
- Full driver’s license essential
Main Job Tasks, Duties and Responsibilities
- Creation, review, revision and formatting of controlled documents and procedures
- Maintain and control an up-to-date and organised source for all documents, including physical and digital documents
- Review, update and document templates, policies and procedures in line with company naming conventions and revision control
- Responsible for generating reports and metrics related to document management and supporting with items such as, technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports)
- Support the distribution of documents to ensure these are shared with the appropriate parties in a timely manner and notification of new revisions are communicated
- Support the management of permissions and security settings for relevant digital platforms
- Identify opportunities for continuous improvement and gather feedback from stakeholders to improve systems
- Coordinate administrative procedures and systems and devise ways to streamline processes under the guidance of the Quality Manager
- Induction training and support on the functionality of document control software
- Edit of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow as required
- BCAR documentation management
- Quality Control / Review and audit of documents for completeness and accuracy while maintaining document workflow and ensuring correct approval process has been adhered to
- Review and maintain master register and supporting documentation
- Maintain confidentiality measures, especially for sensitive or confidential documents
- Responsible for ad-hoc duties/projects as required
What’s in it for you
- Mentoring and Professional Development support
- Employee Assistance Program
- Attractive salary
Please apply using the form or send your CV to hr@skanstec.com
